ndOffice Interface and Navigation

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ndOffice Interface Overview

ndOffice dialog boxes function similar to standard Microsoft Office dialog boxes. At the top of the Open, Save As, or Attach dialog boxes, there is a breadcrumb that shows the parent tree of the selected location. Select any parent level to go back to that location.

To view the list of COM add-ins in any Microsoft Office application, go to File > Options > Add-Ins. Microsoft Office attempts to manage these add-ins and sometimes disables an add-in that takes longer than expected to load. Because many factors can impact how long the add-in might take to load, and ndOffice cannot work correctly if the add-in is disabled, ndOffice monitors the Windows registry to see if any of the ndOffice add-ins are disabled.

If the add-in is disabled, ndOffice issues a warning notification wherein you can click the corresponding button to re-enable the disabled add-in which takes effect after restarting the Microsoft Office application in question. If a user ignores this warning, a message stays at the top of the Activity Center to alert you that one or more add-ins are disabled. Clicking this message restores the dialog box that re-enables the add-in.

In ndOffice 2.8, when you add the Save As option in MS Word, Excel, PowerPoint, or Visio to the Quick Access Toolbar, the Save As button now launches the ndOffice Save As dialog box instead of Word's local saving dialog box. 

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ndOffice ndOpen

ndOffice ndSave

Customize ndOffice Dialog Box View

With ndOffice 2.7, all dialog boxes and menu options are available in English, German, French, and Spanish. Use the registry setting to change the language.

With ndOffice 2.8, you can resize most ndOffice windows and dialogs to fit their needs. The size you select for a given window will also be remembered the next time you open that window. This gives you more screen space to do your work in ndOffice and is better for users who tend to work with long workspace, folder, or document names.

ndOffice Activity Center

The Activity Center helps you keep track of all your activity in ndOffice, across all applications. The Activity Center pops up from the Windows notification area when you select the ndOffice icon.

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For more information, see:

Navigating in ndOffice

The left-hand navigation pane displays locations and containers in NetDocuments, while the right-hand pane will display workspaces and folder contents, and search results.

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In ndOffice 2.8, external users who only have access to CollabSpaces can now see those CollabSpaces in the ndOffice navigation pane. 

ndOffice 2.8, now retains the state of the navigation pane of your cabinets in the navigation pane of the Save, Save As, and Open dialog boxes, and in the ndMail/Outlook navigation pane. This simplifies your workflow and is especially useful if you have access to many cabinets but primarily work in just a few of those cabinets.

For more information, see Customize ndOffice Dialog Box View.

Offline Mode

NetDocuments is working to improve the offline capabilities of ndOffice. When you face internet connection problems, work locally on your documents using ndOffice to ensure maintaining a smooth and reliable experience without possible data loss. 

If there are errors from NetDocuments when working with a document, rather than a complete failure, we’ll show the dialog but show inline connection messages because of a connection issue, or some problem with the service.

For more information, see ndOffice Offline Mode and Internet Connectivity

ndOffice Echo Folder 

If you lose your Internet connection when you try to save the document, ndOffice automatically saves the most recent document to the Echo folder and uploads it to NetDocuments once you restore your Internet connection. For more information, see ndOffice Echo Folder.

ND Compare

By leveraging the Microsoft Word Compare features, compare two documents – either documents in NetDocuments (separate documents or versions) or documents on a local file system.

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See the ndOffice ND Compare topic for more information.

Version Management in ndOffice

If you have at least View and Edit rights, open, view, or create new versions of a document. For more information, see ndOffice Document Versions and Attachments.

ndOffice Search

Searching is a powerful feature that helps you to find specific documents easily and quickly within the specified location. For more information, see ndOffice Search

ndOffice Profiling

Every document has profile attributes that describe or identify the document. For more information on the specifics of ndOffice profile attributes, see ndOffice Profiling.

 

ndOffice for Adobe

ndOffice version 1.8.14+ includes integration with Adobe Reader and Adobe Acrobat. These add-ins provide the same Open/Save dialog boxes available in Microsoft Office applications. For more information, see ndOffice for Adobe.

ndOffice for MS Visio

ndOffice 2.8 supports MS Visio in the same way it supports MS Word/Excel/PPT. You can now Save and Open Visio documents directly to/from NetDocuments via ndOffice. Additionally, if a Visio document is attached to an outgoing email draft, ndOffice can be used to convert that Visio document into a PDF after sending, just like with any other attachment.