You can rename or remove ndOffice Echo folder. We recommend renaming the folder or creating a new folder that is titled "OLD NDecho" and dragging the current ndOffice folder into that new location. Preserving the folder instead of deleting it will keep those backup files safe for future use or removal.
You can now continue with your maintenance as needed.
Support cabinet level echo settings
ndOffice now supports the cabinet echo restrictions. To configure echoing on the cabinet level:
- Log in to NetDocuments.
- On the Cabinet Administration page, select one of the following options for a cabinet, and then click Submit:
- Allow echoing on all workstations – This option allows cabinet members to enable or disable echoing through their account preferences.
- Do NOT allow echoing on any workstations – This option disables the echoing capability of the cabinet on which it is set, even if a cabinet member attempts to enable echoing through account preferences.
- Allow echoing only on these workstations – This option allows an administrator to assign only specific workstation’s IP addresses that can turn on the echoing option.
When a document is opened or versioned, ndOffice performs a GET info call on it to find various pieces of information about the document. Now, if the echo property is false for this document (changing the cabinet value for echoing, changes this property for all documents in the cabinet), ndOffice remembers this in the database and does not keep this document in the Echo folder, but only if it has not uploaded changes.
If changes were made in the offline mode and they were not uploaded, then in the online mode, the uploaded document will be removed. If the document fails to upload because of some error, then it will be placed in the Backup folder and removed from the Echo location.
Open a document from the echo location
When the document is opened from the Echo location, ndOffice logs explicitly this in a POST call using the values:
Call: POST /V1/Document using. When the POST call fails, open document anyway and record a document opening only to ndOffice logs.
- historyAction – A short string describing the action to be logged in the document history.
- logAction – A consolidated activity log action code. This causes a record to be added to the repository’s consolidated activity log as an addition to the document history.
When opening the document from the Echo location, logs are recorded in the following situations:
- Opening from the website
- Opening from the Activity Center
- Opening from the Open dialog boxes in ndOffice
Opening a document from the Echo location using the file system will not be logged. The possibility of opening from the file system via ndOffice dialog boxes will be implemented in the next releases of ndOffice.
Documents opened from the Echo location (or from any other location), are available in the Read only mode and they will not be logged in ndOffice. Currently, REST is not logging this anywhere, and this is a subject to change in the future.