ndOffice Search

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Searching is a powerful feature that helps you to find specific documents easily and quickly within the specified location.

You can search documents by:

  • Document Name
  • Document ID
  • Created By
  • Modified By
  • Everything

After entering keywords or phrases in the Search text box, search results are in the right pane of the ndOpen or ndSave dialog box.

You can also click Advanced Search to narrow their searches using additional filtering criteria.

To narrow search results, you can use any combination of the following criteria:

  • Document Name –  You can enter the text to search for in the selected location.
  • Document ID – You can enter the valid document ID(s) to search for in the selected location.

Note: To find several documents, you can enter valid document IDs and separate them by commas, spaces or the Boolean operator or. After entering the document IDs into the corresponding text box, all other search fields become unavailable.

  • Profile attributes – In the profile attribute field, you need to:
    • Click the ellipsis button.
    • Click either begin with or contain in the NetDocuments Lookup dialog box.
    • Enter the value into the text box, and then click Find
      Search results can be sorted by key or description. If you want to save the specified sorting options, you need to click Make this my default.
  • Created By –The name or surname of the person who created the document.
  • Created Date – A range of dates within which you have created documents, in the following format: mm/dd/yyyy. In each text box, you can click the date picker icon  to set the date on the calendar.
  • Modified By –The name or surname of the person who modified the document.
  • Modified Date – A range of dates within which you have created documents, in the following format mm/dd/yyyy. In each text box, you can click date picker icon  to set the date on the calendar.
  • Everything – Specific text to search for in the selected location.

To view the previous search results, you can click the Display previous search results link in the Advanced Search dialog box. you can see the search results as Large Icons, Small Icons, or Details.

You can enter * to perform a proximity search. For example, you can enter the following search values with the asterisk:

  • agreement* - Returns agreement, Agreements, and so on.
  • a* - Returns everything that starts with a.
  • agr* - Returns everything that starts with agr.
  • *ment – Returns everything that ends in ment.

Braces { } around the value in the text box indicate an exact search. This means that you will find the exact value within { } for that field.

With ndOffice 2.2, the workspace selector is now consistent with the NetDocuments web interface allowing you to enter the search criterion from inside the string and when the string begins with (support ‘contains’ searches).

Enter up to 50 symbols when searching lookup values even if the cabinet is set to use less than 50 characters, which does not slow down the search.

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