Consolidated Activity Log

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Consolidated logging provides detailed data about the activity of all users in a repository over a specified period of time. 

Activity logs record most of the document operations for each user (see a detailed list of included actions). Repository administrators can download the logged information or receive it by email. The file format allows importing the information into database software such as SQL Server or Access.  

Each document also includes a separate History. This document-level History provides more information about user actions than the records in the repository Consolidated Activity Log. Learn More about Document History.

Note: A log can include activity from one day to 90 days. If you want to download a large amount of data, we strongly recommend reducing the number of days for a single request. We also advise selecting the Compress the log file check box on the Activity Logs page. 

The log is created in real-time mode, so if a user changes something and you immediately download the log for the current day, it will show the changes which have just taken place.

Note: Third-party applications installed on a user's computer can modify logging.

To request the Activity Log: 

  1. In the upper-right corner, select your name > Admin > Repository name > Activity Logs: 

Consilidated.jpg

NoteIf you do not see this option, contact your sales representative for more information.

  1. The Activity Logs page will appear as follows:

cal.png

  • Choose the Consolidated Activity log type.  
  • Set the Date Range. The date range defaults to the first and last dates of the previous month. These fields accept all the date formats allowed by date fields on the Edit ProfileThe start date must be within the past 90 days. The end date cannot be later than the current date or earlier than the beginning date.
  • Select the Deliver Method. You can send logs to email (the email address defaults to the current user’s email address) or download the file.
  • Choose Output Format. A .xml file opens in Excel for better viewing. A .json file opens in any type of text editor. You also have an option to compress the log into a .zip file.
  1. After making necessary edits, select Request to submit a request.

The subject of the activity log email message is NetDocuments Consolidated Activity Log. The message body:

“The attached log file contains activity data for the dates <starting date> to <ending date> in the <repository name> repository.”

Note: Activity Log Requests can also be submitted programmatically using the REST API.

Warning: Activity logs are available for the past 90 days. You should download a report at least every 90 days to retrieve logged data. 

What actions are included in the Consolidated Activity Log?

NetDocuments for Web

Actions Logs Recorded
  • Create a new document
  • Copy a document
  • Move a document
Create
  • Print a document using NetDocuments Print option
Print
  • Email a copy of a document
Email copy
  • View a document
View
  • View a secure document link
View secure link
  • Download a document via a secure link
Download secure link
  • Send a document delivery link 
Deliver
  • Check-out a document, make edits, and save an edited document

Save local

Upload

  • Check-out a document, make edits, save, and check-in a document

Save local

Upload

Check in

  • View a document using the Download option
  • Open/download a document using WebDAV
  • Download a document using Mass Export Utility
Save local
  • Email link
Email link
  • Email copy
Email copy
  • Move a document to a ShareSpace

Create

Purge

  • Follow
Create follow
  • Lock a document version
Lock version
  • Copy a document
  • Move a document to another cabinet in the repository

Copied

Create

  • Modify the ACL
  • Change ACL frozen status
  • Delete a document
  • Move a document
Change access list
  • Delete a document

Delete

Change access list

  • Move a document to another cabinet in another repository

Change access list

Cabinet move

Move

  • Move a document to another workspace, folder, or filter using the Move/Copy option

Change access list

Copied

Create

Change profile value

  • Edit a document profile
  • Move a document to a different container
Change profile value
  • Create a new version
New version

ndOffice

Actions Logs Recorded
  • Create a new document

Change access list

Inherit ACL

Create

Upload

Check-in

  • Open as a new document

Change access list

Copied

Create

Change profile value

Save local

Check-in

  • Open as a new version

New version

Save local

Check-in

  • Create a new document
  • Open as a new document
  • Save an edited document
Change access list
  • Create a document
  • Open as a new document
  • Open as a new version
  • Open a version
  • Save an edited document
Check in
  • Open as read-only
  • Open as a new document
  • Open as a new version
  • Email copy
  • Open a version
  • Save an edited document
  • Print
  • Attach a document that is not saved in Echo folder
Save local
  • Attach a document from Echo folder
Open
  • Email link
Email link
  • Email copy

Email copy

Save local

  • Edit profile

Change profile value

Save local

  • Open a version

Save local

Check in

  •  Change access list

Save local

Check in

Change access list

  • Launch a document in a client-side application (like Workshare)
NetDocuments …. integration

Actions NOT included in CAL:

  • Make a ShareSpace that is currently accessible in one cabinet accessible in another cabinet 
  • Sign a document 
  • Approve a document 
  • Lock a document

Note: Actions that involve downloading a document to the workstation will not be logged if the current version of the document is already in the Echo location because in that case, a copy of the document is not downloaded again.  

All dates and times use UTC time so you will have to convert that to your local time zone. Notes-type custom attributes are not included. The format of the data will be similar to this:

repositoryId = "Repository GUID"

repositoryName = ”repository name”

startDate = ”ISO formatted start date”

endDate = ”ISO formatted end date”

activity date = ”ISO formatted date/time”  

name = ”open, view, save, etc.”

host = "IP Address of the action"

id = ”user GUID”

name2 = ”user’s display name”

memberType = ”I, E, or N”

docId = ”nnnn-nnnn-nnnn”

name3 = "item name"

size = ”doc size”

fileExtension = ”file extension”

version = "n"  

cabinet = "cabinet GUID"

name4 = "cabinet name"

attribute value = "Client"

NetBinder = "ShareSpace name" (if in a ShareSpace) 

Attached below is a sample report in .xlsx format. This sample report includes most of the items listed above. 

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