Understanding Access Rights Inheritance

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When you move a document to another folder or workspace, you may see this message:

Access rights inheritance is enabled in this cabinet, and you do not have 'Administer' access to 'document name'. 

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If you have Access Inheritance turned ON, then documents filed to a folder or workspace will inherit the access of that folder or workspace. This means the access of the document will change as a result of moving it. In order to change the access of a document, users need A (Administer) rights to the document. If you do not have A rights to the document, you will see this error and will not be able to move the document. 

NOTE: If you are seeing this message when moving the document from one workspace to another using the Move/Copy option, you could instead re-profile the document and it will move to the new workspace. You do not need to use the Move option. 

NOTE: Folders, when moved to another folder, will NOT inherit the access of the destination folder. This is to avoid the potential of changing the access of a large number of items at a time. 

So, what can I do?

If you encounter this message, you have 3 options:

1)  Have someone else who already has Administer access to the document give you Administer access to it (this could be either the Creator of the document or a Cabinet Admin). 

2)  Have someone else who already has Administer access to the document Move it for you (this could be either the Creator of the document or a Cabinet Admin). 

3)  Have someone else modify the access of the folder in a way that will not change the access of the document when it is moved to the folder (this might include removing any users or groups from the folder's access list who are NOT in the default access list).

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