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Setting Permissions to Workspaces and Folders

Hi,

We use Folders in our NetDocuments set up as opposed to Filters. All works fine apart from when it comes to granting access to existing Workspaces - what a complete nightmare. We have to obviously give access to the Workspace - no problem, but if that Workspace is full of a lot of folders/sub-folders/sub-sub-folders, etc we have to apply the access rights to each and every folder - not a workable solution at all.

Is there anyone else out there who experiences similar problems or has a really good workaround?

If not would NetDocuments please look at sorting this out - it is an administrator's nightmare, especially with some of the workspaces we have. Is there a way to just apply the permission at Workspace level and it filters down through all folders?

Many thanks

Lesley

 

 

 

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We experience the same issue at our org. I second this idea - it would be great if Net Documents could sort this out. 

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Hi Lesley,

After I change the Workspace access, I do an advanced search.  I don't put in any criteria so that everything returns that is in the workspace (folders, files, etc).  I click the top box to select everything (sometimes I have to scroll and scroll and scroll to get that box enabled) then right click, Modify Access.  If there are a lot of folders/files, the scoll-ing could take some time.  Hope this helps.

Kristen

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I agree with this comment. Folders have a checkbox giving you the ability to apply permissions to the folder and all items contained within, but it would be much easier to do that at the Workspace level and have it filter down to everything contained in the Workspace.

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We end up usually doing a search in the workspace and apply to the search -- still complicated; however, better than individual folders.  

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