Here's a little history and the roadmap for NetDocuments folders:
Previously, ND folders had a limit of 1000 items (documents), and did not have the ability to search within folders (searches were only available at the cabinet and workspace level). A few years ago we redesigned folders, and planned to implement the new functionality in a phased approach:
- Phase I included significant platform changes, which allowed folders to contain unlimited items, as well as the ability to search within folders.
- Phase II required additional platform changes to allow the ability to search subfolder structures. This Phase was considered optional, due to the additional platform change dependencies and was dependent on the adoption of folders within ND.
After Phase I was complete and made available, the use of folders within ND grew exponentially. Naturally, with this expanded use came the request to search subfolders. Because this functionality had additional dependencies, we created a short-term workaround until the platform could be properly updated to handle the extensive searching requirements.
The workaround would perform a search in the current folder, and separate searches in each subfolder. The system would then aggregate the results and return them to the user as a combined search. This worked well on a small number of searches, but it was both time and resource intensive when performing a large number of searches and aggregating the results. After monitoring the usage and measuring the system impact, we determined that the temporary solution would include the ability to search up to 20 subfolders (deep or wide) at a time.
The long-term solution is to create folder ancestries to be able to search an entire folder structure. The platform changes that will permit this functionality will be complete in Q3 2019, and the required re-indexing of documents within folders is expected to take a few additional months (exact timeframe will be determined by the number of documents contained in folders at the time of re-indexing). We expect this project to be completed by the end of 2019, barring any unforeseen complications or interruptions.
We appreciate your support of NetDocuments, and your patience as we continue to expand our capabilities and functionality. Your feedback is extremely valuable, and is greatly appreciated.