By default, NetDocuments allow individual users to decide whether to enable Echoing on their respective PCs. However, firm administrators may determine that Echoing documents outside of the firm's offices is a breach of security. Or, if a NetDocuments Cabinet is used as a client extranet, the firm may not want firm documents echoing on client PCs. A Cabinet Administrator can disable and enable Echoing capability for a specific cabinet in a repository. This is useful especially if a firm invites outside partners and clients as members of a cabinet. The firm can ensure that confidential documents are not being automatically echoed to non-firm computers.
From the Cabinet Administration page, you can enable or disable echoing for one, many, or all users. An administrator may select one of three options for each Cabinet:
- Allow echoing on all workstations If this is selected, all Cabinet members may independently elect to enable or disable echoing through their account preferences.
- Do NOT allow echoing on any workstations This disables the echoing capability of the Cabinet on which this is set, even if a Cabinet member attempts to enable it through his or her account preferences.
- Allow echoing only on these workstations This allows an administrator to designate only specific workstation IP addresses that will have an option to enable echoing
By designating IP ranges or specific addresses, Cabinet Administrators can restrict echoing to specific PCs or across an internal network. Echoing can also be disabled entirely for the cabinet. IP addresses or address ranges use the hyphen for a range, and a comma to delimit different ranges or specific addresses.
Example of a range and one specific address: 184.108.40.206 – 220.127.116.115, 18.104.22.168
Enable or Disable a User's Echoing Preference
Using Microsoft's Policy Editor, an administrator can setup echoing for all workstations connected to a LAN. Echoing provides document caching for improved performance and a degree of disaster recovery.
Note: If a user has access to multiple cabinets, and has enabled echoing, and an administrator has disabled echoing on a single cabinet, the user may not realize that the documents are not being echoed when accessing that one cabinet. Users need to know when echoing is disabled so that they do not incorrectly assume that their documents are echoed in all cases.